Society for Healthcare
I recently accepted a position at a large academic medical facility and we have 3.5 FTE's supporting 3,100+ volunteers annually... and we do all the scheduling!
Do any of you allow your volunteers to self schedule using Vic? Why or why not?
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At this time we do not use VICNet for scheduling, however to deal with the large number of new volunteers, we have a mass interview event, every month but December, and use volunteers to interview while staff does the placement. So when the new volunteer leaves, all of the following have been completed: online orientation and immunization records already done prior to mass interviews, during the interview event-photo for badge, interview for placement, placement, sign up for background check, and drug screen paperwork, drug screen done on-site, TB test. We bring in 15 folks every 30 minutes.
However with our average age of a volunteer now approaching 26, and people requiring more flexibility in their volunteer schedule, we are looking at this and also retraining staff that we may go to training folks for a particular position and letting them sign up for that position when time allows. Best example as we are surrounded by an academic campus is that a class gets cancelled unexpectedly and the volunteer would like to come in during that time.
The danger of this is that you will have a few people who cheat on reporting their hours. We will probably catch most, but not all.
I used self scheduling for my volunteers and I loved it! You have a lot of control of what a volunteer can or cannot do, which volunteer assignments allow self scheduling, etc. I do consulting/training of Volgistics (I’m independent, not employed by them). If you need help let me know :)
Thank you Frank and Jamine!
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