I recently accepted a position at a large academic medical facility and we have 3.5 FTE's supporting 3,100+ volunteers annually... and we do all the scheduling!
Do any of you allow your volunteers to self schedule using Vic? Why or why not?
Thank you for your input and please feel free to reach out to me directly at (352)594-4407 or firstname.lastname@example.org.
At this time we do not use VICNet for scheduling, however to deal with the large number of new volunteers, we have a mass interview event, every month but December, and use volunteers to interview while staff does the placement. So when the new volunteer leaves, all of the following have been completed: online orientation and immunization records already done prior to mass interviews, during the interview event-photo for badge, interview for placement, placement, sign up for background check, and drug screen paperwork, drug screen done on-site, TB test. We bring in 15 folks every 30 minutes.
However with our average age of a volunteer now approaching 26, and people requiring more flexibility in their volunteer schedule, we are looking at this and also retraining staff that we may go to training folks for a particular position and letting them sign up for that position when time allows. Best example as we are surrounded by an academic campus is that a class gets cancelled unexpectedly and the volunteer would like to come in during that time.
The danger of this is that you will have a few people who cheat on reporting their hours. We will probably catch most, but not all.
I used self scheduling for my volunteers and I loved it! You have a lot of control of what a volunteer can or cannot do, which volunteer assignments allow self scheduling, etc. I do consulting/training of Volgistics (I’m independent, not employed by them). If you need help let me know :)