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Tracking Volunteer Hours

  • 21 Aug 2008 4:07 PM
    Message # 50799
    Deleted user

    At my hospital we are still keeping track of hours by chiseling numbers into stone....well we do keep hours by manually writing them down and someone has to count them up. Caveman stuff.  What other systems do hospitals use who still have several non computer literate people volunteering?

    Thanks for all suggestions we can consider. 

  • 22 Aug 2008 4:11 PM
    Reply # 50965 on 50799
    Anonymous
    I use Volgistics and I love it!  However, it can be a bit daunting if you are not comfortable with computers.
  • 26 Aug 2008 12:29 PM
    Reply # 51753 on 50799
    Anonymous
    Our hospital system went to Volgistics a little over a year ago.  We have touch screens at each hospital for volunteers to clock in and out.  Since Volgistics is a web based program, managers can access the information from their home. The systems can generate all types of reports from service hours to statistics.  I still have some problem with the reports.  Often it is hard to find the exact one you want.  But overall the program is great.
  • 15 Oct 2008 9:38 AM
    Reply # 61511 on 51753
    Anonymous
    Angela Phillips wrote:Our hospital system went to Volgistics a little over a year ago.  We have touch screens at each hospital for volunteers to clock in and out.  Since Volgistics is a web based program, managers can access the information from their home. The systems can generate all types of reports from service hours to statistics.  I still have some problem with the reports.  Often it is hard to find the exact one you want.  But overall the program is great.
    Where do you keep your touchscreens?  My MIS department has a problem with mine being out in the open.  I wanted to mount them on the wall beside my office, but it's in the Front Lobby.  If yours is in public, what security do you use to keep anyone from getting into the system?
  • 16 Oct 2008 9:03 AM
    Reply # 61746 on 50799
    Deleted user
    Does anyone use something other than Volgistics? 
  • 16 Oct 2008 9:34 AM
    Reply # 61756 on 50799
    Anonymous
    Amy Astin wrote:

    At my hospital we are still keeping track of hours by chiseling numbers into stone....well we do keep hours by manually writing them down and someone has to count them up. Caveman stuff.  What other systems do hospitals use who still have several non computer literate people volunteering?

    Thanks for all suggestions we can consider. 


  • 16 Oct 2008 9:45 AM
    Reply # 61761 on 50799
    Anonymous

    I also use Volgistics.  Here is a website that lists all of the volunteer management software that is out there and a link to each of their websites.  It also gives a list of things to consider when comparing different software.

    http://www.coyotecom.com/tech/volmanage.html

  • 17 Oct 2008 8:54 AM
    Reply # 62056 on 50799
    Anonymous
    Cardinal Hill uses Volgistics too. Our touch screen monitors are out in public, but the the computers have been secured with a cable lock and Volgistics runs on the "blue network" which means it has NO contact or access to the hospital's network. There is no risk of someone logging into client information from the volunteer computers.
  • 22 Oct 2008 4:36 PM
    Reply # 63717 on 50799
    Anonymous

    Up until last year I too was using the old method.  Another DVS recommended Voltrak from Benan Systems.  It is not web based.  It is a very resonable program (@ $600)and pretty easy to use.  I was amazed at all of the reports and functions that I could access.  It also has a touch screen system that you can use for vols to sign in.

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